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Office Coordinator
Position: Office Coordinator
Employer: Russell Mechanical Systems ltd
City: Maple Ridge
State/Province: BC
Valid Until: Apr 30, 2024
Russell Mechanical Systems ltd

Company Overview:

We are looking to grow our team. As a growing company with over 30 employees, we have been servicing the Lower Mainland in the plumbing industry since 1996. We are currently looking for an Office Coordinator to manage the office duties.

As our Office Coordinator you are able to multi-task and adjust quickly and gracefully to accommodate the needs of the management, project coordinator, and leadership team.

 

Roles & Responsibilities:

  • Working on leasing agreements for management of properties
  • Data entry, creation and maintenance of spreadsheets and reports
  • File management, both digital and hard copy
  • Calendar management for Owner and Leadership team
  • Work safe BC – Submitting injury reports
  • Creating monthly company newsletter
  • Team building and event planning
  • Social media and website maintenance
  • Effectively communicate with various contractors or suppliers in a professional manner

Human Resourcing:

  • Posting ads for hiring, phone interviews, and screening orientation
  • Company orientation and onboarding of all new employees
  • Registration of new employees in the apprentice program and health benefits program

Accounting:

  • Forward documents to remote off site accountant
  • Monthly invoicing, progress billing
  • Completing by-weekly payroll for outsourced pay system
  • Monitoring status of accounts receivable and payable to facilitate prompt processing
  • Applying proper codes to invoices, files, and receipts

 

Qualifications: 

  • Experience in the Plumbing or Construction industry is an asset
  • Proficient in MS office (Excel, Word, Outlook, Teams

  • 2-5 years’ experience in an office setting

  • Excellent communication skills - oral and written

  • Ability to work under pressure with multiple interruptions

  •  Must be accurate and organized with a high attention to detail

  • Tech savvy and able to troubleshoot computer, printer, and iPhone issues

  • Social media and Website/WordPress experience an asset

  • Knowledge of construction industry bookkeeping, including progress draws and holdbacks, an asset

 

We offer a fun and flexible work environment and wages based on experience. After the probation period, we will cover 50% of extended health benefits.

 

Benefits:

  • Extended health care
  • Life insurance
  • Dental care
  • Vision care
  • Disability insurance
  • Casual dress
  • Company events
  • Employee assistance program
  • On-site parking
  • Wellness program